Event planner FAQ

It gives every client event its own planning workspace: festivities, guest list, per-festivity RSVPs, budget and payments, vendor quotes, checklist and an event website. You invite your team and your client into that workspace and decide what each person can see and edit.

Nothing during beta. Planners get every feature, with no credit card and no limit on the number of events or guests. Paid plans are planned, but pricing isn't final yet. It will be published on the pricing page when it is.

• See pricing

When you create an event you choose wedding, party, conference, concert or other, and you can name your own type under other. The product is designed around multi-day South Asian weddings with several festivities, such as a mehndi, sangeet, wedding and reception.

No. PlanMe.Club runs in the browser on a phone, tablet or laptop. There is no separate mobile app to download.

Yes. Each client's wedding or event is a separate event in your account, with its own festivities, guests, budget, vendors, checklist and website. You move between them from your events list.

Yes. The Master Calendar, opened from the navigation bar, puts all your events on one calendar: each event's dates, its festivities, calendar entries, payment due dates and task due dates.

Yes. Guests, budgets, vendor quotes and tasks belong to one event. Team members and clients are invited to a specific event with a role for that event, so inviting someone to one wedding doesn't give them access to your other clients.

Yes. Save an event as a template from its settings, then pick that template when you create the next event instead of starting from a blank one.

Not as separate products. There is no client portal, white-label branding or client invoicing. What you get instead is simpler: your client joins their own event with exactly the access you choose, so they see the same live guest list, schedule and budget your team works from. For proposals, contracts and invoicing, keep your existing business tools alongside it.

• How PlanMe.Club compares with planner tools

Invite each person by email and choose their role. They join through the invitation link. You can resend or revoke an invitation that hasn't been accepted, and unused invitations expire.

You create the roles for each event, such as Coordinator or Family, and tick which parts of the event each role can use: festivities, guests, RSVPs, forms, messaging, vendors, budgets and payments, checklist, calendar, hotels, website and members. Access is set per area of the event, not per festivity.

Yes. Invite them by email like any team member and give them a role. For example, a family role could cover only the guest list and RSVPs, while budgets and vendor quotes stay with you.

Yes. Checklist tasks have assignees, due dates, priority, status, tags and subtasks, so everyone can see what they own and when it is due.

There is no separate vendor account, but vendors don't have to be left out. Invite a vendor into the event by email with a role limited to what they need, such as vendor quotes, and keep every quote's amount and status in one place.

Upload it as a CSV or Excel file. Guests can then be grouped into families or households with a head guest and tagged, for example by family side.

Yes. Invitations are set per guest and per festivity, and each festivity keeps its own status for every guest: invited, accepted or declined. Guests only see the festivities they're invited to.

• RSVP for multiple events

Send invitations by email or SMS, share a family's personal invitation link, or point guests to the event website. You can also generate RSVP QR codes in bulk. Custom forms add your own questions, such as meal choice or dietary needs.

Not directly. PlanMe.Club sends invitations by email and SMS. Every family also has a personal invitation link and every event website has its own address, so you can paste either into WhatsApp, and guests RSVP from there.

Yes. Each festivity has its own seating chart. Place round or rectangular tables with the number of seats you need, add the stage, dance floor, bar, buffet, entrance and walkways, then seat guests from your guest list, filtered by RSVP status or tag. Export the floor plan as a PDF and the seating list as a PDF or CSV to send to the venue.

Yes. Every event can have a website that you keep in draft until it's ready to publish. Sections include the schedule, travel, the couple's story, a gallery, dress code, FAQs and an RSVP button. Custom domains aren't available, but every website gets its own address on planme.club that you name when you publish, such as planme.club/s/anaya-and-rohan, and PlanMe.Club checks that the name is free.

• Wedding website for multiple events

Yes. Add the hotels and their room types, then record which family is staying where, with the room type, number of rooms, check-in and check-out dates, and the festivities the stay covers.

Organise spending into budget categories and give each festivity its own budget. Record every payment with its amount, how much has been paid and the due date, and see whether it is paid, partly paid or pending.

Record each quote under a vendor category with the vendor's name, the amount, notes and any custom fields you need, then mark it pending, negotiating, approved or rejected. PlanMe.Club is not a vendor marketplace, so you bring your own vendors.

Yes. Each event's settings let you turn individual modules on or off, such as hotels, menus, forms, messaging, vendors or payments, so a smaller event only shows what it uses.